Privacy Policy

1. Scope and Purpose

Weida Freight System (“WFS”, “we”, “our”) collects and processes personal information only for legitimate business purposes, including logistics operations, customs brokerage, warehousing, transportation coordination, customer service, billing, compliance, and system security.

2. Personal Information We May Process

Depending on the relevant service, WFS may process the following categories of personal information:

• Names, company names, job titles, and business contact information;
• Email addresses, phone numbers, and communication records;
• Shipment, warehouse, transportation, and delivery-related information;
• Billing, invoicing, and payment-related business information;
• Customs, trade-compliance, and regulatory documentation where applicable;
• System access logs, security logs, and operational audit records.

3. How We Use Personal Information

WFS may use personal information to:

• Provide logistics, warehousing, customs, transportation, and supply chain services;
• Coordinate shipments, warehouse activities, delivery appointments, and customer support;
• Prepare business records, invoices, reports, and compliance documents;
• Maintain system security, prevent unauthorized access, and support audit requirements;
• Comply with applicable legal, customs, tax, accounting, and regulatory obligations.

4. Service Providers and Subprocessors

WFS may share personal information with authorized service providers, including cloud hosting providers, email service providers, logistics platforms, customs systems, IT support providers, and other business partners strictly necessary to perform contracted services.

WFS may use authorized third-party cloud infrastructure, hosting, communication, and technology service providers to support its services. These providers are required to protect personal information and use it only for agreed business purposes.

5. International Data Processing

Personal information may be processed or stored in countries or regions where WFS, its affiliates, or its service providers operate, depending on the location of WFS operations, customers, affiliates, or authorized service providers, and in accordance with applicable legal and operational requirements.

6. Security Measures

WFS applies reasonable technical and organizational safeguards designed to protect personal information, including access control, secure transmission, encryption where appropriate, logging, retention controls, and internal authorization management.

Where applicable, WFS systems support encrypted data transmission using TLS or other secure communication protocols.

7. Data Retention

WFS retains personal information only as long as necessary for business, legal, tax, customs, compliance, audit, or dispute-resolution purposes. When information is no longer required, WFS will delete, anonymize, or securely archive it according to applicable retention rules.

8. Individual Rights

Individuals may request access, correction, deletion, restriction, withdrawal of consent, or other rights available under applicable privacy laws. WFS will review and respond to privacy requests in accordance with applicable laws and contractual obligations.

9. Contact Information

For privacy-related questions or requests, please contact WFS at: